About Olala!

Olala! is an international hospitality and real estate group, developing, owning, and operating hotels, vacation rentals, and food & beverage concepts worldwide.

Since 1996, we have built a presence in 17 cities worldwide, combining global expertise with local insight. Our mission is to deliver smart, technology-driven, and design-forward accommodations that meet the needs of today’s traveler while upholding the highest standards of service.

Your role

We are seeking a detail-oriented Administrative Assistant to provide support to our Finance team. This is a temporary position for 2 months with immediate start. The ideal candidate will help manage and organize financial documentation, ensuring accuracy and completeness.

Your Journey

• Search and collect missing invoices related to bank transactions.

• Review bank movements and match them with available invoices, receipts, and supporting documents.

• Contact suppliers via email and/or phone to request missing invoices or documentation.

• Search for invoices and supporting documents in internal systems, email inboxes, and shared folders.

• Organize and upload documentation into folders or systems as defined by the Finance team.

• Identify transactions without invoices and follow up until corresponding documentation is obtained.

• Perform basic classification of documentation (invoice / receipt / pending / not applicable).

• Provide administrative support to the Finance team for various tasks and help clear accumulated backlog.
  

For us, every day is filled with purpose.

What do you bring to your trip

• 1 year of administrative experience is a plus.

• Relevant educational background (Business Administration, Accounting, Finance, or related fields); students are welcome to apply.

• Strong organizational skills and attention to detail.

• Proactive, responsible, and able to follow up independently.

• Proficient in Microsoft Office.

Temporary contract for 2 months.

The position requires immediate availability to start.

Life at Olala!

• Breakfast is the most important meal of the day. Fruit, coffee & milk is on us!

• You will have access to apply for our private healthcare after a probation period of 6 or 12 months, depending on your type of contract.

• Employees know it first! You will be able to enjoy an annual credit to use in one of our accommodations around the world.

• Work abroad!: you will have the opportunity to work from another city.

• You can make a difference with us. We’ll develop a compensation bonus plan based on your performance and individual projects linked to the company goals.

• Keep learning! Career growth and development opportunities including learning programs and career plans per department and position.

• Flex day: Your flexibility is important. Enjoy the possibility of working from home 1 day a week.

• Birthdays Off: Enjoy your birthday doing what you love most.

• Events: Team buildings, office events and once a month Olala Group invites you to an afterwork!

• Pet friendly days at the office - we want to meet your furry friend!

Together we revolutionize the way people travel!

Diversity and Sustainability

At Olala! we take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity and drive our overall success.

Additionally, we believe in taking action towards curving the impact that our company has on its environments. This includes implementing energy efficient practices and engaging in community projects that promote cultural preservation among others actions.

We look forward to receiving your application!

For more information about Olala! visit Olala.com and to keep up to date with Olala! news, follow us on LinkedIn and Instagram!